Documents for Different Activities

Documents Needed for Changing of Ownership

1. Decision of the Company’s Board meeting regarding change of ownership.
2. Approved changed structure of ownership by BOI.
3. Approved form-XII & 117 by Joint stock company.
4. Name of the new owner, father’s name, designation, present and permanent address, specimen signature, photo to be notarized in a proper value of non-judicial stamp and the undertaking of bearing all debt incurred in the past or may incur in future.
5. National ID or Passport of the new owner.
6. NOC from Lien bank and the ability of the bonder for accomplishing the bond will be certified by the lien bank.
7. A General bond of 3 cr Tk in a non judicial stamp of 1000 TK to be submitted by new owner as per section 86 ; and replacement of General Bond or issuance of new General Bond depends upon the bonding period.

Documents Needed for Shifting Location of Factory

Approval of temporary shifting of the factory will be given after getting all the following documents:

1. Decision of the Company’s Board meeting regarding change of ownership.
2. Approved changed structure of ownership by BOI.
3. Approved form-XII & 117 by Joint stock company.
4. Name of the new owner, father’s name, designation, present and permanent address, specimen signature, photo to be notarized in a proper value of non-judicial stamp and the undertaking of bearing all debt incurred in the past or may incur in future.
5. National ID or Passport of the new owner.
6. NOC from Lien bank and the ability of the bonder for accomplishing the bond will be certified by the lien bank.
7. A General bond of 3 cr Tk in a non judicial stamp of 1000 TK to be submitted by new owner as per section 86; and replacement of General Bond or issuance of new General Bond depends upon the bonding period.
8. Attested copy of agreement of factory rent or ownership document.
9. Layout plan and approved design of the factory.
10. Trade Licensee
11. Recommendation from related association or chamber.
12. NOC from Lien bank.
13. an undertaking in a non judicial stamp related to the fact that the owner has to bear all the liabilities of damaged machinery, raw materials and produced goods incur during shifting of the factory.

Final approval should be taken within two months from the temporary shifting of the factory by submitting following documents:

1. A copy of VAT registration certificate including new address.
2. A copy of IRC and ERC including new address.
3. A copy of Income Tax returns including new address.
4. A copy of corrected registration from BOI.
5. A copy of Fire License including new address and
6. A certified copy of connection of electricity or generator in new address. After getting the above documents Bond Officer will inspect physically and will submit a report.

Interbond transfer of raw materials (other than EPZ)

Documents Needed:

1. Performed bond paper among the related institution in non judicial stamp of proper price.
2. The import documents of transferable raw materials/goods of the institution who deliver it (as such as the copy of BBLC, invoice, B/L/Airway bill/Truck challan, B/E, UD.
3. Disagreement of Lien Bank.
4. The copies of L/C, Sales Contract, BBLC, Proforma invoice, UD, Purchase order of the institutions which receive it.
5. The sample of permanent inter transferable raw materials.
6. Recommendation of BGMEA and BKMEA and
7. The risk bond of the recipient institutions which will take the responsibility of all the loss at the time of the transfer of the raw materials/goods.

Conditions

1. The documents of the above transfer will be enlisted in the nearest customs house/station’s reserved pass book of the both institutions through which the transferable raw materials/goods have been imported.
2. PRC attested by related exporter on behalf of transferable export goods will be present to the related Divisional officer of the bond commissioneate after the three months of export.

Interbond transfer of raw materials (EPZ)

Temporary Inter bond will be approved for removal after the submission of the following documents as per inspection to that condition of the bonding period of manufactured goods.

1. An application attached with description in which reason raw material will be provisionally removed.
2. A contract between related factories in the context of removal of raw material.
3. Approval letter by Bepza (the content of factories under EPZ)
4. An undertaken on non judicial stamp of proper value which is given by removal bonded factory if any type of damage occurred due goods removal.
5. Sample of raw material and Foreign currency declaration (to deliver charge), L/C, Proforma invoice in the context of manufacturing goods by removal bonded factory.

Release of Bank Guarantee (For Deemed Exporter)

1. Photocopy of bank guarantee.
2. A copy of UP
3. Delivery invoice, Mushak-11 invoice (Attested by area VAT Inspector)
4. A certificate to that effect on the insurance of export by PRC or related lien bank and in future PRC will be found.

Release of Bank Guarantee (For Director Exporter)

1. Bill of export, invoice, paching list, BL/Airway bill, copy of truck challan.
2. Copy of passbook (part of export),
3. PRC (Attested by AD Bank)
4. EGM (If necessary Customs Bond Commissionerate will collect)

Issuing Bond License in new format

1. An application form before billing data base form with proper stamp.
2. Original copy of Old bond license.
3. Update photocopy of house rent or owner’s document.
4. Photocopy of VAT registration certificate.
5. HS code and description of raw materials and it’s related goods according to update Bangladesh customs Tariff Heading.

Addition of Lien Bank

1. No objection letter reference with C/B of adding lien Bank.

Change of Lien Bank

1. No Objection letter of current lien bank branch bank.
2. No objection letter from new adding lien bank with C/B reference.

Change of Lien Bank Branch

• An application form mentioning the bank and branch name.

Change of Office Address

1. Recommendation of related association.
2. Deed of house rent or ownership document of house.

Adding of machinery (for deemed exporter):

1. Copy of imported or purchase machinery documents ex: B/E, LC, Invoice, BL/Air way bill/ Truck challan, mushaok-11 is locally purchased or imported.
2. Pro clumation of machinery establishment.
3. Catalugue of machinery.

A person who is not below the rank of superintend will examine the following document and examine the factory. They will report after examining the machinery capacity and its related order according to the report new machinery will be given.

Extension of Factory

1. Amendment blue print map which is prepared by certified engineer.
2. Deed of factory building or copy of ownership document.
3. Recommendation from association.

After getting the application form, if the factory building is got in right form then the approval can he given.

Adding new raw-materials in bond-license

A company has to apply to divisional officer of related Bond Commissionarate in own pad mentioning the name and H.S code of raw materials if it wants to add new raw materials in its bond License. After physical inspection if the bond officer and related superintend recommend about the raw materials in bond license.

Approval of sample-signature

1. The decision copy of relevant institution managing director’s Board Meeting.
2. Certification and application with signature in proper value valued stamp.

Extension of Bonding Period of Raw materials

1. Recommendation about the quality of raw materials by association.
2. After receiving that recommendation bond officer physically inspects the stock and quality of the raw-materials and gives his report in a prescribe format which is issued by this office. The order of extending bond period will he issued according to this report.

Auto-renew of bond license

1. Treasury chalan of 5000/-(five thousands) Tk per year as renewal fees;
2. Contract paper of house rent or the ownership deed of factory in necessary
3. IRC/ERC
4. Copy of trade license
5. Recommendation of association.

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Adjustment of bonded period expired fabric/yarn

1. Following documents will be submitted for adjustment to extend bonding period and audit of fabrics/yarn which date are expired
2. All documents which is related with import
3. Bill of export, Invoice/ Proforma Invoice or Indent, BL, Aim way bill/Track Chalan, UD copy, Passbook, PRC
4. Recommendation of the association.

Re-export of faulty raw materials imported

1. Import Invoice
2. Import Packing List
3. Import bill of entry
4. Import BL/AWB/TR
5. Acceptance letter form the original exporter
6. NOC from Lien Bank
7. Permission from Bangladesh Bank
8. approval of Chief Contoller of Import and Export (CCI&E), and
9. Request from the concern busniness association (if any).